Ceres, Kemback and
Springfield Church: (CHARITY NUMBER: SCO
Purpose of this Notice
Privacy Notice outlines the way in which the Congregation will use personal information provided to us. Personal information includes any
information that identifies you personally, such as your name, address, email
address or telephone number.
The Congregation recognises the importance of your privacy and
personal information and we have therefore outlined below how we use, disclose
and protect this information. The Congregation, jointly with the
Presbytery of St Andrews is the data controller, because we decide how your
data are processed and for what purpose. Contact details for us are provided below.
How we use information
We use the information you give to us:
administer membership records, including a Communion Roll and
pastoral care purposes;
relation to participation in Congregational activities ;
provide you with information about news, events, and activities within the
Congregation or the wider Church of Scotland;
provide the services of a parish church to the local community;
fulfill contractual or other legal obligations;
manage our employees;
further our charitable aims, for example through fundraising activities;
maintain our accounts and records (including the processing of Gift Aid
- if CCTV is in place we have this for the
prevention and detection of crime.
Disclosure of information
The Congregation will only share your personal
information where this is necessary for the purposes set out above. Information
will not be shared with any third party outwith the Church of Scotland without
your consent unless we are obliged or permitted to do so by law.
Basis for processing personal information
The Congregation processes your information in the course
of its legitimate activities, with appropriate safeguards in place, as a
not-for-profit body with a religious aim and on the basis that our processing
relates solely to members, former members or people who have regular contact
with us, and that this information is not disclosed to any third party without
We also process information where this is necessary for
compliance with our legal obligations; where processing is necessary for the
purposes of our legitimate interests and such interests are not overridden by
your interests or fundamental rights and freedoms; and where you have given
consent to the processing of your information for a particular purpose.
Storage and security of personal information
The Congregation will strive to ensure that personal
information is accurate and held in a secure and confidential environment. We will keep your personal information for as
long as you are a member or adherent or have regular contact with us or so long
as we are obliged to keep it by law or may need it in order to respond to any
questions or complaints or to show that we treated you fairly. We may also keep it for statistical purposes
but if so we will only use it for that purpose. When the information is no longer needed it will be securely destroyed
or permanently rendered anonymous. Further information about our Data Retention
Policy is available from the Minister, Rev Jim Campbell, Almbank, Ceres Cupar
Getting a copy
of your personal information
You can request details of the personal information which
the Congregation holds about you by contacting us using the contact details
Inaccuracies and Objections
If you believe that any information the Congregation
holds about you is incorrect or incomplete or if you do not wish your personal information to be held
or used by us please let us know. Any information found to be incorrect will be
corrected as quickly as possible.
You have the right to object to our use of your personal
information, or to ask us to remove or stop using your personal information if
there is no need for us to keep it. There may be legal or other reasons why we need to keep or use your
data, but please tell us if you think that we should not be using it.
If we are processing your data on the basis of your
explicit consent, you can withdraw your consent at any time. Please contact us if you want to do so.
You can contact us by getting in touch with our Minister
Rev Jim Campbell on 01334 829350 or e-mail:
How to complain
You have the right to complain to the Information
Commissionerâ€™s Office about anything relating to the processing of your
personal information by the Congregation. You can contact the ICO via its website at www.ico.org.uk or at Wycliffe House,
Water Lane, Wilmslow, Cheshire SK9 5AF.